Privacy consent
Before anything else, the participants need to agree to the privacy consent form.
This section covers how participants can use your booking form to schedule an interview with you. The registration process includes:
- Filling out the booking form
- Confirming email address
- Receiving the email with links
- Rescheduling or canceling the interview
Filling out the booking form 
The first step for the participants in booking a time slot is filling out your booking form, which you have created in your Study Interview or Freeform Interview Planning.
In the form, the participants will:
- Agree to the presented consent form.
- Answer your custom screening question (if you include it).
- Choose one of the remaining time slots (it is not possible for 2 participants to book the same time slot).
- Provide their email address and the preferred way to address them.
If there are no time slots left, the participants will see the Booking closed message.
Custom screening
Only the participants, who pass your screening can select a time slot.
Selecting a day
Participants can choose from any of the days, you made available in your schedule.
Choosing a time slot
After choosing the day, participants register for a specific time slot.
Participant details
As the last step, the participants provide their email addresses and let you know how they prefer to be addressed.
Confirming email address
After booking a time slot, the participants will be required to confirm their booking and their email address using an email they will receive. The participants have 15 minutes to do so after filling out the booking form. This is to:
- Assure that they have provided the correct email address.
- To make sure they are not blocking the time slots for other potential participants.
If a participant fails to confirm their time slot, it is made available again.
Confirmation email
After booking a time slot, the participants need to confirm their email and the booked time slot.
Receiving the email with links
After a participant has confirmed their time slot, they will receive another email. This email contains:
- A date and time of their slot in their time zone
- A link to use to join the call
- A link for rescheduling their time slot
- A link to cancel their time slot
Email with links
After the confirmation, participants receive an email with an interview link and links to reschedule or cancel.
When a participant receives this email, everyone who has been assigned to this specific time slot will receive an email as well. They can use this email to add the meeting to a calendar of their choice.
Rescheduling or canceling the interview
Each participant receives links to both reschedule and cancel their booked time slot. If they choose to reschedule, their original time slot is made available and they can choose any other time slot which is still available. If the participant chooses to cancel their slot, the time slot will be made available for registration again.
